Privacy Policy

“Group Equine Ltd” companies are committed to keeping your personal data safe, used properly, and stored securely. This Privacy Policy explains how we collect and use your personal data.

This privacy notice tells you what to expect when we collect personal information from you. It also explains how we will store, handle, and keep your personal information safe.

We respect your privacy and are transparent about how your data is collected, stored, processed, and shared. Please read the following carefully to understand our practices regarding your personal information and how we will treat it.

This privacy policy, together with our terms and conditions of website use and cookies policy, explains how and why we use the information we collect about you.

Information about Who We Are

Our Group of Companies includes Group Equine Ltd and Group Equine Racing (collectively referred to as “our Group,” “we,” or “us” in this policy).

Group Equine Ltd is the controller for the personal information we process unless otherwise stated and is responsible for your personal data.

You can contact us at:

Postal address: 357 Acklam Road, Middlesbrough, England, TS5 7HA

Email address: [email protected]

General Information

All personal data we collect or are provided with will only be held and stored in accordance with this policy and the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018, and any other legislation relating to the protection of personal data (data protection laws).

This Privacy Policy sets out how your personal data will be processed, stored, and used when you visit our website, become a syndicate member, or otherwise engage with us.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during our relationship with you.

Changes to Our Privacy Policy

Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our Privacy Policy.

Collection of Your Personal Data

We use different methods to collect information from and about you, including when you visit our site, contact us, or apply for membership.

Information You Give Us

This includes information you provide by filling in forms on our site, visiting our premises, or corresponding with us by phone, email, post, or social media.

Information We Collect About You

Personal data we may collect, use, store, and transfer includes:

  • Identity data (name, age/date of birth, gender)
  • Contact data (address, phone, email)
  • Transaction data (purchases, payment details)
  • Technical data (browsing activities on our website)
  • Profile data (account login details, interests)
  • Marketing preferences and communication history

How We Use Your Information

We will only use your personal data when the law allows us to do so, based on factors such as consent, contract performance, legitimate interest, or legal obligation.

Lawful Basis for Processing Personal Data

Most commonly, we use your personal data when you have given consent, when fulfilling a contract, when pursuing legitimate interests, or to comply with legal obligations.

Marketing

If you have given consent to receive marketing emails, you can withdraw this at any time. For marketing based on legitimate interests, you may also opt out by clicking the unsubscribe link at the bottom of our emails.

Payment Card Information

We or our chosen third-party provider may process personal data to handle payments, including identification and verification data. Transactions are kept secure and encrypted.

Retention

We retain your information only as long as necessary for the purposes outlined, after which data may be anonymized for analytical purposes.

How and Why Your Information Is Shared

We sometimes share personal data with trusted third parties to assist with services, administration, or event hosting. We do not sell your personal information, and all shared data is securely managed.

Cookies

Our website uses cookies to improve user experience. Please review our Cookie Policy for more information.

Data Security

We implement strict security measures to protect your data, including firewalls, encryption, and secure servers. We are prepared to respond to any data breaches in accordance with legal requirements.

Your Rights

  • Right to be informed: We provide transparency in this Privacy Policy about how we use your personal data.
  • Right of access: You may request a copy of your personal data.
  • Right to rectification: You can request corrections for inaccurate or incomplete data.
  • Right to erasure: You can request data deletion when it is no longer necessary.
  • Right to restrict processing: In certain circumstances, you may restrict data processing.
  • Right to data portability: You can request a copy of your data in a machine-readable format.
  • Right to object: You may object to processing under certain conditions.
  • Right to avoid automated decision-making: You have the right to not be subject to solely automated decisions affecting you.

Exercising Your Rights

If you wish to exercise any rights or need further assistance, please contact us. We will confirm your identity before releasing data.

How Can We Help?

If you have questions or complaints about this Privacy Policy, please contact our Data Protection Officer. For further information on data protection, visit the Information Commissioner’s Office (ICO).